RCS Committee Policy

1.0 - Committee Purpose

To provide assistance to jurisdictions, national model codes and standards developers, green building policies, and voluntary programs about obtaining fair, accurate, and credible radiative performance ratings through the use of Cool Roof Rating Council (CRRC) programs and standards.

2.0 - Committee Scope

The Ratings, Codes and Standards Committee (RCS) shall:

promote the acceptance, use or adoption of CRRC product rating program(s) and standard(s) through education and outreach to jurisdictions, national model codes, standards developers, and program administrators;
expand partnerships with end-users of CRRC program(s) and standard(s); and
develop proposals for referencing CRRC program(s) and standard(s) in accordance with the CRRC Code Advocacy Policy & Procedure.

This Committee is not responsible for the development of CRRC programs and standards, as this is in the purview of other CRRC committees (e.g., Standards Committee, Technical Committee).

3.0 – Committee Composition

The RCS Committee is a standing committee. The appointments to the RCS Committee shall be made by the Board of Directors. The Committee will consist of no less than three (3) and no more than sixteen (16) voting members, as determined by the Board of Directors. All appointees shall be members of the CRRC. Each RCS Committee member shall serve a two-year term, CRRC Ratings, Codes & Standards Committee Policy Page 2 of 4 January 30, 2020 Approved by Board on January 30, 2020 and may serve successive terms. However, members may not serve more than ten (10) consecutive years as a member on the RSC Committee unless approved by the Board of Directors.

3.1 – Committee Executives

The Chair the RCS Committee shall be appointed by the Board of Directors. The Vice Chair shall be appointed by the RCS Committee. The RCS Committee Chair and Vice Chair will serve two-year terms, and may serve successive terms up to six (6) years, unless otherwise approved by the Board of Directors. Approval by the Board of Directors is required for serving as the RCS Committee Chair or Vice Chair after the completion of the third term. The Chair shall serve a Board Ex-Officio member.

3.2 – Committee Member Balance

The RCS Committee shall strive to have balanced representation from industry and general interest. The Industry category includes manufacturers, manufacturing trade associations, and suppliers of products. The General Interest category includes researchers, testing agencies, government, those parties that specify or provide consulting or inspection services, and who are not identified as a category under industry. The overall balance of the RCS Committee should strive to be 60% Industry and 40% General Interest.

3.3 – Committee Membership Qualifications

Individuals interested in membership on the RCS Committee shall submit a short summary of their educational qualifications and industry expertise to the RCS Committee Chair and/or CRRC staff. Staff shall provide this summary along with the formal committee roster to the Board of Directors when considering appointments to the RCS Committee.

3.4 – Committee Member Removal or Resignation

The Board of Directors may remove any member for cause, such as:

Lack of participation or attendance;
Receipt of communication from a member indicating the desire to resign;
Actions that are unbecoming an RCS or CRRC member as determined by the Board of Directors; CRRC Ratings, Codes & Standards Committee Policy Page 3 of 4 January 30, 2020 Approved by Board on January 30, 2020
Acting against the purpose of the RCS Committee; or
Misrepresenting the CRRC, as determined by the Board of Directors.

4.0 – RCS Committee Meetings

The RCS Committee shall meet as often as necessary to fulfill its responsibilities. Meetings will be held either in-person or through conference calls. Non-Committee members may provide input during meetings at the discretion of the Committee Chair. Guest presenters must receive approval from the Committee Chair in advance of the meeting.

4.1 – Quorum

A majority (51%) of the RCS Committee shall constitute a quorum, and the act of a majority of the voting members present and voting at a meeting at which a quorum is present shall be the act of the Committee.

Only one representative from a company (including the parent company or any subsidiaries) is entitled to a voting seat on the Committee. Membership on the Committee entitles the representative to one vote on Committee matters, including recommendations to the Board.

4.2 – Submission of materials and presentations

All information and any presentation materials for consideration at a future RCS Committee meeting shall be submitted to CRRC staff in advance of a meeting.

5.0 – Committee Working Groups

Working groups may be formed as needed per the discretion of the Chair. Working groups shall be responsible for their assigned tasks and reporting their findings and recommendations to the RCS Committee.

6.0 – Exemption from Fees and Compensation

RCS Committee members shall be exempt from paying a CRRC meeting registration fee in order to participate as an RCS Committee member. RCS Committee members shall not be compensated for their services to the RCS Committee or for traveling to RCS Committee meetings or CRRC meetings. CRRC Ratings, Codes & Standards Committee Policy Page 4 of 4 January 30, 2020 Approved by Board on January 30, 2020

7.0 – Reporting

At least annually, the Committee Chair will summarize the Committee’s activities in a written report to the Board.
The Committee will assist CRRC staff in the preparation of periodic updates to the Board of Directors and/or CRRC membership on codes and standards development activities and their impact on CRRC programs and standards.

8.0 – Recommendations for Action

The RCS Committee shall, when appropriate, develop submissions or proposals for consideration by other entities (e.g., national model codes and standards developers, government entities, other national or regional programs). Said proposals shall be developed in accordance with the Code Advocacy Policy & Procedure.

9.0 – Copyright and Intellectual Property

All materials generated by and for the RCS Committee shall be considered copyrighted by the CRRC, and therefore, property of the CRRC.

10.0 – Dissolution

The Board of Directors may dissolve the RCS Committee at any time.